Due Dates & Reminders

Stay on top of your tasks with due dates and smart reminders.

Setting Due Dates

While Creating a Task

Type natural language dates:

"Buy groceries tomorrow"
"Submit report Friday"
"Call mom next Tuesday at 5pm"
"Dentist appointment Jan 15 at 2:30pm"

Or click the calendar icon to pick a date.

For Existing Tasks

1. Click the task to open it
2. Click the due date field
3. Select a date from the calendar
4. Optionally add a time

Date Formats Understood

TodoTicked understands many formats:

Adding Time

For tasks with specific times:

"Meeting at 3pm"
"Call at 10:30am"
"Dinner 7:00 PM"

Time Zones

TodoTicked uses your local timezone by default:

• Set in Settings → Preferences
• Times display in your local zone
• Perfect for travel and remote work

Reminders

Default Reminders

Set default reminders in Settings → Notifications:

• At due time - Remind when task is due
• 10 minutes before - Short notice
• 1 hour before - Time to prepare
• 1 day before - Plan ahead
• Custom - Set your own

Task-Specific Reminders

Override defaults for individual tasks:

1. Open the task
2. Click Add reminder
3. Choose when to be reminded
4. Add multiple reminders if needed

Reminder Delivery

Reminders can be delivered via:

• Push notification - Mobile and desktop
• Email - Backup delivery
• Browser notification - When using web app

Configure in Settings → Notifications.

Overdue Tasks

When tasks pass their due date:

• Red highlighting in task list
• Overdue section appears at top
• Badge count on app icon
• Daily summary email (optional)

Handling Overdue Tasks

For each overdue task, you can:

1. Complete it - If you did it
2. Reschedule - Pick a new date
3. Remove due date - If no longer time-sensitive
4. Delete - If no longer needed

Tip: Review overdue tasks first thing each morning. Either do them, reschedule them, or remove them.

Smart Scheduling

All-Day vs Timed Tasks

All-day tasks (just a date):

• Appear in the day's task list
• No specific time commitment
• Great for flexible tasks

Timed tasks (date + time):

• Show specific due time
• Trigger timed reminders
• Good for appointments

Duration (Pro Feature)

Estimate how long tasks take:

1. Open the task
2. Click Add duration
3. Select time estimate

Benefits:

• Plan your day better
• See how full your schedule is
• Track actual vs estimated time

Calendar Integration

View in Calendar

See tasks on a calendar:

1. Go to Upcoming view
2. Click the Calendar tab
3. View by day, week, or month

External Calendar Sync

Sync with Google Calendar, Outlook, or Apple Calendar:

1. Go to Settings → Integrations
2. Connect your calendar
3. Choose sync direction:
   • TodoTicked → Calendar (export tasks)
   • Calendar → TodoTicked (import events)
   • Two-way sync (both)

Tips for Due Dates

Be Realistic

Set due dates you can actually meet:

• Consider your capacity
• Account for dependencies
• Build in buffer time

Use Due Dates Sparingly

Not everything needs a due date:

• ✅ "Submit report Friday" (real deadline)
• ❌ "Learn Spanish" (ongoing goal)

Batch Similar Due Dates

Group related tasks:

• Set all weekly review tasks for Sunday
• Batch errands for Saturday

End of Day vs Specific Time

• EOD tasks: Just set the date
• Appointments: Add the specific time

Note: Tasks without a time default to 11:59 PM. You'll see them all day until completed.

Quick Date Shortcuts

When entering dates:

Next Steps

• Set up recurring tasks
• Configure notifications
• Learn about the Today view