TodoTicked uses separate roles for a team and for each shared project. A team role does not replace the project member list.
Team roles
When sending a team invitation, choose one of these roles:
| Role | Intended use |
|---|---|
| Admin | A trusted person responsible for team administration |
| Member | A regular team collaborator |
| Guest | A limited collaborator without administrative responsibility |
The person who creates the team is its owner. The creator is also added as an administrator and billing administrator.
Only give an admin role to someone you trust with team controls. Guest access is intended to be limited, but you should verify the projects and information visible to the account before adding sensitive work.
Billing administrators
Billing access is managed separately from the team role. The team owner or an existing billing administrator can designate another current member as a billing administrator.
Billing administrators can review and manage the team subscription and seats. TodoTicked prevents removing the last billing administrator while the team still needs one.
Existing team member changes
The Members tab shows the current member list and provides billing-administrator controls. Changing an existing team role or removing a team member currently requires assistance from TodoTicked support.
If an existing team member needs a different team role or must be removed, contact TodoTicked support.
Warning: Do not reduce paid seats as a substitute for removing access. Membership and billing seat quantity are separate controls.
Project roles
Shared projects use these roles:
| Role | Project access |
|---|---|
| Owner | Controls the project, its members, and member roles |
| Admin | Can help invite and remove project members |
| Member | Collaborates in the project |
Project owners can change project member roles. Project owners and admins can invite and remove project members.
Project links
Project Sharing contains two kinds of links:
- A project invitation link lets someone join the project.
- A task-submission link lets someone add tasks without signing in, but does not expose the project or grant normal project membership.
Review Sharing Projects before distributing either kind of link.
Activity and security
The team Activity tab provides a recent operational activity view. It is not a compliance audit log and does not provide audit-log filtering or CSV export.
Account security settings apply to individual TodoTicked accounts. Team-enforced two-factor authentication, IP allowlists, and team session-timeout policies are not currently available.
Permission best practices
- Use the least privileged role that supports the person's work.
- Keep billing-administrator access limited to trusted people.
- Review project members and pending invitations regularly.
- Disable unused project invitation links.
- Revoke temporary task-submission links when they are no longer required.
- Contact support for team membership changes that are not yet self-service.