Creating a Team

Teams let you collaborate on projects, share tasks, and work together effectively.

What is a Team?

A team in TodoTicked is a shared workspace where:

• Multiple people work on projects together
• Tasks can be assigned to team members
• Everyone sees real-time updates
• Communication happens in context

Creating Your First Team

From the Sidebar

1. Click Teams in the sidebar
2. Click Create Team
3. Enter team details:
   • Team name
   • Team description (optional)
   • Team icon/emoji
4. Click Create

From Settings

1. Go to Settings → Teams
2. Click New Team
3. Fill in team information
4. Click Create Team

Team Setup

Team Name

Choose a clear, descriptive name:

• ✅ "Marketing Department"
• ✅ "Smith Family"
• ❌ "Team 1"

Team Description

Help members understand the team's purpose:

Marketing team workspace for campaign planning,
content creation, and analytics tracking.

Team Icon

Add a visual identifier:

• Choose an emoji
• Or upload a custom image
• Appears in sidebar and notifications

Team Roles

Owner

The team creator is the owner:

• Full administrative access
• Can delete the team
• Manages billing
• Can transfer ownership

Admin

Admins can:

• Invite/remove members
• Create/archive projects
• Manage team settings
• Cannot delete team or transfer ownership

Member

Regular members can:

• View team projects
• Create and complete tasks
• Comment and collaborate
• Cannot change team settings

Guest (Optional)

Limited access guests:

• Access specific projects only
• Cannot see other team projects
• Cannot invite others
• Good for clients or contractors

Team Settings

General Settings

Access via Team Settings → General:

• Team name: Change anytime
• Description: Update team info
• Icon: Change visual identity
• URL: Custom team URL (Pro)

Privacy Settings

Control team visibility:

• Private: Only invited members
• Open: Anyone in organization can join

Notification Settings

Team-wide defaults for:

• New task notifications
• Comment notifications
• Due date reminders
• Daily/weekly digests

Members can override these personally.

Team Projects

Creating Team Projects

1. In the team workspace, click + New Project
2. Enter project name
3. Set project privacy:
   • Team visible: All members see it
   • Private: Only invited members
4. Click Create

Personal vs Team Projects

Moving Projects to Team

Move an existing project:

1. Open the project
2. Click Settings
3. Select Move to team
4. Choose the team
5. Confirm transfer

Team Billing

Team Plans

Teams require a team subscription:

Who Pays?

• Team owner manages billing
• One subscription covers all members
• Per-seat pricing

Upgrading

1. Go to Team Settings → Billing
2. Click Upgrade
3. Choose plan
4. Enter payment info
5. Team is upgraded

Best Practices

Start Small

Begin with core team members:

• Add essential people first
• Expand as needed
• Too many members can be overwhelming

Set Clear Guidelines

Establish team norms:

• How to use projects
• When to assign tasks
• Communication expectations
• Naming conventions

Organize Projects Well

Create a clear structure:

• Use consistent naming
• Archive completed projects
• Create project templates

Regular Check-ins

Keep the team aligned:

• Weekly reviews
• Clear task ownership
• Status updates

<Callout type="tip"> Start with one project to test your team workflow before creating many projects. </Callout>

Troubleshooting

Can't Create Team

Check that:

• You have a Pro or Team subscription
• You haven't hit team limits
• Your account is verified

Team Not Showing

Try:

• Refreshing the page
• Signing out and back in
• Checking team URL

Next Steps

• Invite team members
• Share projects
• Set up team chat