Task Attachments

Attach files to tasks to keep all relevant information together.

Supported File Types

Images

• PNG, JPG, JPEG, GIF
• WebP, SVG
• Preview directly in TodoTicked
• Up to 25MB per image

Documents

• PDF - Preview supported
• DOC, DOCX - Microsoft Word
• XLS, XLSX - Microsoft Excel
• PPT, PPTX - Microsoft PowerPoint
• TXT - Plain text
• Up to 25MB per file

Other Files

• ZIP, RAR - Archives
• MP3, MP4 - Audio/Video
• Any file type
• Up to 25MB per file

Adding Attachments

Drag and Drop

The easiest way:

1. Open a task
2. Drag files from your computer
3. Drop onto the task panel
4. Files upload automatically

Click to Upload

1. Open a task
2. Click the attachment icon (📎)
3. Select files from your computer
4. Click Open

Paste from Clipboard

1. Copy an image or file
2. Open a task
3. Press Cmd/Ctrl + V
4. Image/file is attached

From Mobile

1. Open a task
2. Tap Add attachment
3. Choose source:
   • Camera
   • Photo library
   • Files app
   • Cloud storage

Viewing Attachments

In Task Panel

Attachments appear in the task details:

• Thumbnail preview for images
• File icon for documents
• File name and size
• Upload date

Image Preview

Click an image to:

• View full size
• Zoom in/out
• Download
• Delete

Document Preview

PDFs and some documents:

• Click to preview in-app
• Scroll through pages
• Download for full editing

Managing Attachments

Download

1. Click the attachment
2. Click Download
3. File saves to your computer

Delete

1. Hover over attachment
2. Click the X or trash icon
3. Confirm deletion

<Callout type="warning"> Deleted attachments cannot be recovered. Download important files before deleting. </Callout>

Rename

1. Click the attachment name
2. Edit the name
3. Press Enter to save

Attachment Organization

Multiple Attachments

Add as many as you need:

• No limit on number
• Total size limit: 100MB per task
• Scroll to see all

Sorting

Attachments sort by:

• Upload date (default)
• File name
• File size

Searching

Find tasks by attachment:

has:attachment

Or search for specific file names.

Storage & Limits

Storage by Plan

Checking Usage

View your storage usage:

1. Go to Settings → Account
2. See Storage used
3. View breakdown by type

When Storage is Full

Options when you reach limits:

1. Delete old attachments
2. Upgrade your plan
3. Use external links instead

Cloud Storage Integration

Link to Cloud Files

Instead of uploading, link to:

• Google Drive
• Dropbox
• OneDrive
• iCloud

1. Click attachment icon
2. Select Link to cloud file
3. Choose your service
4. Select the file
5. Link is added to task

Benefits of Linking

• Doesn't use TodoTicked storage
• Files stay up to date
• Edit in native apps
• Share original with others

Attachments in Comments

Adding to Comments

Attach files to specific comments:

1. Create or edit a comment
2. Click the attachment icon
3. Upload your file
4. File appears in comment

Use Cases

• Share progress screenshots
• Attach updated documents
• Add reference materials
• Provide context

Image Annotations (Pro)

Markup Images

Draw on images:

1. Click an image attachment
2. Click Annotate
3. Use drawing tools:
   • Pen/highlighter
   • Shapes
   • Text
   • Arrows
4. Save annotation

Use Cases

• Mark up screenshots
• Highlight issues
• Add notes to images
• Provide visual feedback

Offline Attachments

Viewing Offline

Recent attachments are cached:

• Images you've viewed
• Documents you've opened
• Limited by storage

Adding Offline

Attachments added offline:

• Queue for upload
• Sync when online
• Show pending indicator

Sharing Attachments

In Shared Projects

Team members can:

• View all attachments
• Download files
• Add their own

Share Links

Create shareable links:

1. Click an attachment
2. Select Share link
3. Copy the link
4. Anyone with link can view

Tips for Attachments

Name Files Clearly

• ✅ "Q1-Report-Final-2024.pdf"
• ❌ "doc1.pdf"

Use Consistent Formats

• Same format for similar files
• Makes browsing easier
• Better organization

Clean Up Regularly

• Delete outdated attachments
• Archive old tasks with large files
• Free up storage space

Consider File Size

• Compress large images
• Use cloud links for huge files
• Optimize before uploading

<Callout type="tip"> For files you update frequently, use cloud storage links instead of uploads. The link always points to the latest version. </Callout>

Security

Attachment Access

Attachments follow task permissions:

• Private tasks = private attachments
• Shared tasks = shared attachments
• Team tasks = team accessible

Encryption

Attachments are:

• Encrypted in transit (TLS)
• Encrypted at rest
• Secure cloud storage

Virus Scanning

Uploaded files are:

• Scanned for malware
• Blocked if threats found
• Safe to download

Troubleshooting

Upload Failed

Check that:

• File is under 25MB
• You have storage space
• Internet connection is stable
• File type is supported

Can't View Attachment

Try:

• Refreshing the page
• Downloading and opening locally
• Checking file isn't corrupted

Missing Attachments

If attachments disappeared:

1. Check task wasn't deleted
2. Review activity log
3. Contact support if needed

Next Steps

• Learn about comments
• Set up cloud integration
• Organize with projects