AI Assistant

TodoTicked's AI Assistant helps you work smarter, not harder.

What Can the AI Do?

The AI Assistant can:

• Suggest task breakdowns - Split complex tasks into steps
• Recommend priorities - Identify what's most important
• Reschedule smartly - Optimize your calendar
• Generate descriptions - Write task details
• Summarize projects - Get quick overviews
• Answer questions - Help with productivity

Getting Started

Enable AI Features

1. Go to Settings → AI Assistant
2. Toggle Enable AI features
3. Choose your preferences

Accessing the Assistant

Multiple ways to interact:

1. Chat panel - Click the AI icon in sidebar
2. Task actions - Click AI options on tasks
3. Command menu - Cmd/Ctrl + K → "Ask AI"
4. Inline suggestions - AI suggests while you type

AI-Powered Task Creation

Smart Task Parsing

When you type a task, AI helps:

"Prepare presentation for Monday meeting"

AI suggests:
- Due date: Monday
- Priority: High
- Tags: #meetings, #presentations
- Subtasks:
  - Research topic
  - Create outline
  - Design slides
  - Practice delivery

Task Breakdown

Get help splitting large tasks:

1. Click a task
2. Click AI → Break down task
3. AI suggests subtasks
4. Accept, edit, or regenerate

Example:

"Plan birthday party" →
- [ ] Set budget
- [ ] Choose venue
- [ ] Create guest list
- [ ] Send invitations
- [ ] Order cake
- [ ] Plan decorations
- [ ] Arrange entertainment

Smart Prioritization

Priority Suggestions

AI analyzes and suggests priorities:

1. Select multiple tasks
2. Click AI → Suggest priorities
3. AI ranks by urgency and importance
4. Apply suggestions

Factors considered:

• Due dates
• Dependencies
• Historical patterns
• Project importance

Daily Planning

Get AI help planning your day:

1. Open Today view
2. Click AI → Plan my day
3. AI suggests:
   • Task order
   • Time blocks
   • Focus recommendations

Smart Rescheduling

When You're Overloaded

AI helps when you have too much:

1. Go to Upcoming view
2. Click AI → Balance workload
3. AI suggests:
   • Tasks to reschedule
   • New due dates
   • Priority adjustments

Calendar Optimization

AI considers:

• Your capacity
• Task estimates
• Buffer time
• Existing commitments

AI Writing Help

Task Descriptions

Generate task details:

1. Create a task
2. Click AI → Write description
3. AI generates relevant details
4. Edit as needed

Meeting Notes

From a meeting task:

1. Click AI → Generate agenda
2. Based on task title and context
3. Creates structured agenda

Email Drafts

For tasks like "Email John about project":

1. Click AI → Draft email
2. AI writes a draft
3. Copy to your email client

Project Insights

Project Summary

Get an overview:

1. Open a project
2. Click AI → Summarize
3. AI provides:
   • Progress overview
   • Key tasks remaining
   • Potential blockers
   • Suggested next steps

Status Reports

Generate status updates:

1. Select a project
2. Click AI → Generate report
3. Get formatted status report
4. Share with team or stakeholders

AI Chat

Ask Questions

Use the chat for help:

• "What should I focus on today?"
• "How can I organize my home renovation project?"
• "What tasks are at risk of being late?"
• "Summarize my week's accomplishments"

Productivity Coaching

Get personalized advice:

• Task management tips
• Workflow suggestions
• Best practice recommendations
• Habit building guidance

Privacy & Data

What Data is Used

AI features use:

• Task titles and descriptions
• Due dates and priorities
• Project names
• Completion history

What's NOT Used

We never use:

• Encrypted journal content
• Encrypted notes
• Personal files (unless you share them)
• Data from other users

Data Processing

• All AI processing follows our privacy policy
• Data is not used to train AI models
• You can disable AI features anytime
• Delete AI history in settings

<Callout type="info"> AI features require an internet connection and are available on Pro and Team plans. </Callout>

Customizing AI

Preferences

In Settings → AI Assistant:

• Suggestions: Enable/disable inline suggestions
• Auto-breakdown: Automatically suggest subtasks
• Priority hints: Show AI priority recommendations
• Language: Choose response language

Training the AI

Help AI understand your work:

1. Accept good suggestions (AI learns)
2. Reject poor ones (AI adjusts)
3. Edit and save (AI improves)

Over time, suggestions become more personalized.

Tips for Best Results

Be Specific

Better input = better output:

• ✅ "Prepare Q1 financial report for board meeting"
• ❌ "Report thing"

Provide Context

Add project and tag info:

• AI uses context for better suggestions
• Include relevant details in tasks

Review and Edit

AI suggestions are starting points:

• Always review suggestions
• Edit to fit your needs
• AI isn't always right

Feedback Matters

Rate suggestions:

• Thumbs up: Good suggestion
• Thumbs down: Not helpful
• AI learns from your feedback

Keyboard Shortcuts

Next Steps

• Learn about tasks
• Set up projects
• Master keyboard shortcuts